AI-Assisted CSV Conversion (for Partners)
If you already have your listings in a tabular format (e.g., database export from your own dealer website's database) and want to convert them to the CSV format suitable for PianoHub with minimal effort, you can use AI chatbots like ChatGPT, Claude, or Gemini to convert it into the PianoHub CSV format automatically.
Step-by-Step Instructions
1. Copy the AI prompt below
Click the copy button to copy the ready-to-use prompt template to your clipboard.
2. Open an AI chatbot
Start a new conversation with the AI chatbot of your choice (e.g., ChatGPT or Gemini).
3. Paste the prompt
Paste the copied prompt into the chat.
4. Add your data
Replace the "[PASTE YOUR DATA HERE]" placeholder with your actual piano inventory data. You can paste from Excel, copy from a document, or even type it directly.
5. Send and receive
Send the message and the AI will convert your data into the correct CSV format.
6. Copy the result
Copy the generated CSV data from the AI's response.
7. Save as CSV file
Paste the data into a text editor (e.g. Notepad on Windows or TextEdit on macOS), save the text file with a .csv extension, and import it using the CSV import function on the listing management page.
AI Prompt Template
Copy this prompt and paste it into the conversation with the AI chatbot. Remember to replace the placeholder "[PASTE YOUR DATA HERE]" with the piano inventory data to be converted.
I need your help converting my piano inventory data into a specific CSV format.
Please convert my data into a CSV file with these exact column names (in this order):
public_id;summary;instrument_type;brand;model;price;currency;color;year_built;production_country;serial_number;height;width;depth;weight;condition;description;email;image_urls
Column descriptions:
- public_id: Your internal ID (optional, leave empty for new listings)
- summary: Short title describing the piano (required, max 80 characters)
- instrument_type: Must be one of: UPRIGHT_PIANO, GRAND_PIANO, DIGITAL_PIANO, OTHER (required)
- brand: Manufacturer name (required, e.g., Yamaha, Steinway & Sons)
- model: Model designation (optional, e.g., U1, Model D)
- price: Price as number without currency symbol (required)
- currency: Must be one of: EUR, USD, GBP, CHF (required)
- color: Must be one of: BLACK, WHITE, WOOD, OTHER (required)
- year_built: Year of manufacture (optional, 1800-now)
- production_country: Country where built (optional, e.g., Japan, Germany)
- serial_number: Manufacturer's serial number (optional)
- height: Height in cm (optional)
- width: Width in cm (optional)
- depth: Depth in cm (optional)
- weight: Weight in kg (optional)
- condition: Must be one of: NEW, USED (required)
- description: Detailed description (required, max 4000 characters)
- email: Contact email for this listing (required)
- image_urls: URLs to images, separated by comma (optional)
Important formatting rules:
- Use semicolon (;) as delimiter
- First row must be the header with column names
- Put text with special characters in quotes
- Leave optional fields empty if you don't have the data
- All dropdown values (instrument_type, currency, color, condition) must match EXACTLY
Example rows (Note: The "public_id" column is left empty for new listings because IDs are automatically assigned after import):
public_id;summary;instrument_type;brand;model;price;currency;color;year_built;production_country;serial_number;height;width;depth;weight;condition;description;email;image_urls
;Yamaha U1 Upright Piano Black;UPRIGHT_PIANO;Yamaha;U1;3500;EUR;BLACK;2005;Japan;5678901;121;153;65;230;USED;Well-maintained Yamaha U1 in excellent condition. Regular maintenance, new strings installed 2020.;partner@example.com;https://example.com/img1.jpg,https://example.com/img2.jpg
;Steinway & Sons Model D Concert Grand;GRAND_PIANO;Steinway & Sons;Model D;145000;EUR;BLACK;2018;USA;K2001234;102;274;156;480;NEW;Brand new concert grand piano. Includes bench and climate control system.;partner@example.com;
Here is my data that needs to be converted:
[PASTE YOUR DATA HERE]Tips for Best Results
- The more structured your input data, the better the AI can convert it. Tables or lists work best.
- If the AI makes mistakes, you can ask it to fix them. For example: "Please change all colors to BLACK"
- Double-check the dropdown values (instrument type, currency, color, condition) before importing. They must match exactly.
- You can convert data in batches. Start with a few listings to test, then do the rest once you're confident.
- After conversion, review the data e.g. in Excel or LibreOffice before importing to catch any issues early.